Be a Vendor at CaptainCon

A convention just wouldn't be a convention without great vendors and sponsors. We’re currently open to applications to vendor or be a sponsor of CaptainCon. We have a variety of vendor spaces available at different sizes and locations to suite any vendor. We also have dedicated demo table space available to purchase as an add-on to your booth to show off a game and direct customers to your booth.

2-Step Process:

Becoming a vendor at CaptainCon is a 2-step process. First, you’ll submit an application via our website which we’ll review. Once your application is approved, you’ll get an email telling you that you’ve been approved. From there, you can go back to the convention site to purchase vendor booth spaces, add-ons, or sponsorships. Please be sure to check your spam/junk folder for our email and/or whitelist email from captainconinfo@gmail.com, captainconvendors@gmail.com or from the tabletop.info domain. We reserve the right to refuse any vendors or sponsors that don't fit with the spirit of the convention, are in violation of local laws, or who don't follow the convention policies. Booth fees and sponsorships are non-refundable after December 1, 2024.

Benefits of Being a Vendor:

CaptainCon has been operating since our first convention in the summer of 2014 and we’re growing steadily every year with a tight-knit community of gamers from across the country. In February of 2023, we had 746 unique attendees and 2024 saw that grow to 943. Though primarily from New England and adjacent states, we had attendees from as far away as Texas and Canada. With an average year over year growth rate of 15%, we expect to host 1,050 people for 2025. All vendors of CaptainCon receive the following benefits:

• Your logo and link-back to your website on the CaptainCon.com website and the tabletop.events page for the convention from the time you confirm as a sponsor until May following the convention when we start signing up vendors and sponsors for the next year. Though, we do usually keep the previous year’s vendors and sponsors listed generally through August

• A dedicated ‘spotlight’ post to our social media following via our Facebook page, Instagram account, and any other social media accounts. This post uses your logo or other supplied graphic and a link to your website as well as tagging your social media accounts. The post focuses on your involvement with CaptainCon.

• Inclusion in the printed lists of vendors in the convention program

• On-site vendors are listed in our Captain’s Log achievement system where attendees earn a stamp in their program for the achievement of making a purchase of $10 or more at each vendor booth.

• On-site vendors can also participate in the Connie’s Coins system. These are gift certificates given by the convention to winners of tournaments. If you participate, attendees ‘spend’ them at your booth just like cash and you turn them in to the convention in exchange for actual cash.

• Vendors on site may also receive additional social media posts from our coverage of the event itself.

• We have secured a dedicated block of rooms at a special rate of $119/night (saving $21/night compared to the regular convention rate) for our on-site vendors. We’ll send you the code to use for reserving one of these rooms once you’ve purchased a vendor booth. Note that there are a limited number of rooms available at this rate and they are first-come, first-served.

CaptainCon has 3 types of standard vendor booth options and various booth add-on options. You can purchase multiple booths (available to approved vendors on a first-come, first-served basis) if you need additional space. If you are interested in a vendor presence that doesn’t easily match the booth options shown here, please reach out to us at captainconvendors@gmail.com to discuss how we may be able to develop a custom option that works for you. Our vendor booths and their options are:

1. Vendor Room Standard Booth: This is a 10’ by 10’ booth space in our grand ballroom vendor room. Refer to the map below, these are booths V1 through V11. This option includes:

   • Located in the secured vendor room - this room is locked each night at 6pm and only unlocked for vendors each morning at approximately 9:30am for setup before attendees have access at 10am.

   • One (1) 6-foot table with tablecloth and two (2) chairs.

   • Two (2) vendor badges to the convention.
     

2. Grand Foyer Standard Booth: This is a 10’ by 10’ booth space in the Grand Foyer area of the convention. Refer to the map below, these are booths V12 through V25. This option includes:

   • Located in the Grand Foyer - this space is open to attendees around-the-clock. We expect that you’ll be open the standard vendor hours of 10am to 6pm daily, but you have the ability to set longer hours in this high-traffic area if you wish to. NOTE: convention volunteers will be circulating through this area but they are NOT security. Please be sure to secure your booth space after-hours if there are delicate or valuable items of concern.

   • One (1) 6-foot table with tablecloth and two (2) chairs.

   • Two (2) vendor badges to the convention.
     

3. Artist Alley Booth: This is a smaller 7’ by 8’ booth space ideal for smaller vendors, artists, authors, and others. Refer to the map below, these are spaces A1 through A7. A1 is in the secure vendor room while all others are in the Grand Foyer. This option includes:

   • One (1) 6’ table with tablecloth and two (2) chairs.

   • Two (2) vendor badges to the convention.

Add-On Options

The following may be added to any 10’ by 10’ booth space:

• Additional Table - $25 (limit 2): this is an additional 6’ by 30” table with tablecloth added within the existing square footage of the booth, it does not extend the area of the booth.

• Additional Vendor Badge - $35: an additional 3-day vendor badge to CaptainCon for each additional booth helper you may need

• Demo Table for a day - $60: sold on a first-come, first-served basis, this is dedicated use of your choice of demo table D1, D2, or D3 in the vendor room for your choice of Friday, Saturday, or Sunday. You can purchase this option just like picking a booth space on our tabletop.events site. Please note that, though you can buy this space on its own, it is only available as an addition to a vendor booth unless special arrangements have been made otherwise by emailing us. If you select this space without purchasing a vendor booth first, we will cancel the purchase and refund your fee.

• Electric Connection: Electrical connection is not guaranteed by default. However, most booth spaces (other than V8-V11) should be within reasonable extension cord length of a wall outlet. There is no charge for this, just bring your own extension cord and coordinate with your neighbors if you have to run behind another booth to get to the outlet that hopefully should be there. If you need to guarantee electrical outlet access, please contact us by email and we can advise on best booth space options or inquire with the hotel on what your cost would be for them to set up a dedicated electrical connection.

• Wifi/Internet Connection: There is wifi in the hotel, but it can be slow or inconsistent in the venue space with everyone trying to use it. We recommend you bring a dedicate wifi hotspot of your own if you need to guarantee connection. If you are interested in dedicated wifi or wired internet connection provided by the hotel, please reach out to us well in advance and we will inquire with the hotel for you about availability and cost.